Zurück

Event Management- Project/Program Manager (m/f/d)

Thinkproject Holding GmbH
München
Vollzeit
15.11.2024
Vollzeit
Thinkproject Holding GmbH

Event Management- Project/Program Manager (m/f/d)

Stellenbeschreibung

  • Berlin (DE)

  • Munich (DE)

  • Marketing / Communication / Editing

  • Fulltime

  • Published: 2024-11-07

Temporary position starting January 2025 for 6 Months with option to extend

Want to work in a culture built on mutual trust and respect? How about having the freedom to make work fit into your life (and not the other way round)? A career with Thinkproject could be just the opportunity you're looking for.

What do we do?

Thinkproject is a European market-leader in digitalisation tools for construction companies. It sounds complex, but we'll explain further! Construction companies used to use manual administration and physical paperwork for projects (sometimes hundreds of thousands of bits of paperwork for one project!). Using our construction intelligence solutions, businesses can go digital, which benefits everyone from the construction companies to the wider public.
Our mission is to deliver digitalisation to make a safer, healthier and more sustainable AECO (Architecture, Engineering, Construction, Operations) industry. This is a really exciting time to join our company, since our founding in 2000 we have gone from strength-to-strength and have lots of exciting developments coming up soon that you could be a part of.

In this role as a Project/Program Manager for Event Management, you'll lead each event from the initial idea through to the final execution, making sure every detail aligns with our vision and goals. You’ll bring your knack for strategic planning, budgeting, and organizational expertise to create standout events. Working closely with teams across marketing, sales, creative, and operations, you’ll turn ideas into unforgettable experiences. This role suits someone who loves a dynamic environment and has a strong record of delivering quality events that hit the mark every time.

What your day will look like

Event Planning & Strategy
  • Lead the planning, coordination, and execution of large-scale events and programs
  • Develop detailed project plans, including timelines, budgets, resource allocation, milestones, and
deliverables for each event
  • Collaborate with stakeholders to ensure all event goals align with broader organizational
strategies
  • Ensure delivered quality and timings of all stakeholders (e.g. content, agenda und speaker
selection)
  • Monitor and achieve business KPI targets (in budget, attendee numbers, pipeline impact)
  • Responsible to engage sales and demand generation teams to drive attendee demand
generation plan and execution

Vendor & Stakeholder Management
  • Source, negotiate, and manage relationships with venues, vendors, and suppliers
  • Coordinate with internal teams and external partners to ensure timely, seamless and successful
event execution
  • Oversee all logistical aspects, including permits and accommodations
  • Maintain clear and consistent communication with all stakeholders, providing regular updates on
project status, milestones, and any issues that arise
  • Assign tasks, set priorities, and provide ongoing guidance to ensure event deliverables are met

Budgeting & Financial Management
  • Create and manage event budgets, ensuring events stay within budgetary constraints
  • Negotiate vendor contracts and optimize costs without sacrificing quality
  • Track expenses and provide post-event financial analysis and recommendations
On-site Event Management
  • Manage on-site setup, execution, and teardown, ensuring all elements meet quality standards
  • Troubleshoot any issues that arise during events, maintaining a high level of professionalism
  • Ensure smooth, engaging experiences for event attendees and stakeholders.
Quality Assurance
  • Implement quality assurance processes to ensure all events meet high standards and deliver
exceptional attendee experiences
  • Conduct post-event evaluations, gathering feedback from attendees, team members, and
stakeholders and identify areas for improvement.
  • Develop recommendations and strategies for future events based on findings

What you need to fulfill the role

  • Bachelor’s degree in Event Management, Project Management, Business, Marketing, or related field
  • 5+ years of experience in project/program management, event management, or a similar role, preferably in a technology-driven environment.
  • Proven experience in managing both large-scale events and smaller, more intimate gatherings.
  • Exceptional project management skills with the ability to manage multiple projects simultaneously.
  • Strong budget management skills and experience negotiating vendor contracts.
  • Excellent interpersonal, communication, and team management skills.
  • Ability to thrive in fast-paced environments and work under pressure.
  • Proficiency in project management tools such as Microsoft Project, Trello, Asana, or similar

What we offer

Health Days I Lunch 'n' Learn Sessions I Women's Network I LGBTQIA+ Network I Demo Days I Coffee Chat Roulette I Ideas Portal I Free English Lessons I Thinkproject Academy I Social Events I Volunteering Activities I Open Forum with Leadership Team (Tp Café) I Hybrid working I Unlimited learning

We are a passionate bunch here. To join Thinkproject is to shape what our company becomes. We take feedback from our staff very seriously and give them the tools they need to help us create our fantastic culture of mutual respect. We believe that investing in our staff is crucial to the success of our business.

Your contact:

Ulrike Ecke | T + 49 89 930839-419

Please submit your application, including salary expectations and potential date of entry


Working at thinkproject.com - Make your intelligence an asset.